About this guide
A warm welcome to the ECEM 2015 in Vienna!
Information for Presenters
A time slot of 20 minutes is allocated to each talk (including discussion). Presentations should last 15 minutes followed by 5 minutes of questions and discussion. Computers for PowerPoint or PDF presentations are available in all lecture rooms. If you prepare a Power-Point presentation, please make sure that it is compatible with Microsoft PowerPoint 2011 for Mac OS or PowerPoint 2010 forWindows. It is recommended to use standard fonts for preparing the presentations to minimize the risk of distorted layout. As a backup, please also bring a PDF version of the presentation. If you intend to present movies, do not only include them in a PowerPoint presentation but also provide the individual movie files. If you think that your presentation might be susceptible to compatibility issues, you are welcome to check your presentation in the room where it will be given even before the day of your talk. If you need any particular additional equipment, please let us know in advance by contacting firstname.lastname@example.org.
Please make sure to transfer your presentation files to the respective computer in the lecture room in the morning or in the break before your session using a USB flash drive. Ask the technical assistants in the lecture rooms for help. They will be present 20 minutes before each session and during the session.
Poster presenters are asked to prepare their posters in ISO A0 portrait format (width 841 mm X height 1189 mm).
There will be four poster sessions, one on each day of the conference except Wednesday. The sessions take place in the Main Ceremonial Chamber (Großer Festsaal) from 3.00 pm to 5.00 pm on Monday, Tuesday, and Thursday, and from 1.30 pm to 3.30 pm on Friday. In the programme booklet, a number will be printed next to each poster entry. This number will denote your poster board. Please put your poster on the according poster board in the morning of the corresponding day, thus making it possible for interested colleagues to view them all day. During the actual poster sessions, the presenting author is expected to be present at the poster. Material for mounting the posters to the boards will be available in the Poster hall. We also recommend preparation of handouts (miniature versions of the poster) or sheets of paper where interested colleagues can leave their e-mail address in order to receive a PDF version of the poster after the conference.
Symposium convenors and session chairs should be present in the room of presentations at least 10 minutes prior to the start and for the full duration of the chaired session. As a chair, please meet the presenters before their presentations start and make sure that all presenters have uploaded their presentations on the presenting laptop prior to the start of the session (at least one student helper will provide assistance for the duration of the full chaired session). Please also make sure that the speakers stick to their allotted times. You can use the numbers printed at the end of the programme booklet to notify the presenters of their remaining time (5, 1, and 0 minutes). After the talks, please moderate the discussion while keeping an eye on the start time of the next presenter. Most importantly, take care that the talks start at the precise times as according to the published programme. If a talk is cancelled with too short prior notice (e.g. if a speaker simply does not show up), please wait until the official starting time of the next presentation. This will allow possibly interested participants to join the audience in time for each talk. As a consequence, the order of the talks of your chaired session should also not be changed as compared to the published programme.