General Considerations

Meetings of the American Astronomical Society are not public events. All attendees must register at the applicable rate; registration types are structured to cover all situations. The only exceptions involve sessions or other activities specifically noted as being open to the public, such as public talks or star parties held in collaboration with local amateur astronomers.

Identification badges must be worn at all times during the meeting. These badges help meeting attendees, AAS staff, and security personnel identify registered participants. Attendees not wearing their name badges will be denied entrance to session rooms, the exhibit hall, and other meeting venues. If you lose your name badge, visit the AAS registration desk to obtain a new one. Note that the design of AAS meeting badges changes regularly to prevent the inappropriate reuse of old badges.

Attendance at AAS meetings is not a right but a privilege, and attendees are expected to behave professionally. The AAS is committed to providing an atmosphere that encourages the free expression and exchange of scientific ideas. The AAS is further dedicated to the philosophy of equality of opportunity and treatment for all members and other meeting attendees, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific merit. It is AAS policy that all participants in Society activities will enjoy an environment free from all forms of discrimination, harassment, and retaliation. Harassment, sexual or otherwise, is a form of misconduct that undermines the integrity of Society meetings. Violators will be subject to discipline. (Full AAS anti-harassment policy: http://aas.org/policies/anti-harassment-policy)

AAS-meeting staff are trained professionals, expert at organizing and conducting scientific meetings. They work with professional contractors who specialize in providing audio-visual and other services, and with professional hotel and convention-center staff as well. The AAS retains security services, sometimes through the meeting venue and sometimes privately, to ensure the safety and security of all meeting attendees and exhibitors. Help us ensure a safe, secure, and professional environment by acting appropriately, reporting inappropriate behavior, and paying attention to those around you and your environment.

Attendees who are notably disrespectful or who act in an unprofessional manner toward meeting staff, contractors, other attendees, or hotel or convention-center staff will be required to leave the meeting and may have their registration rescinded without refund. In extreme cases, the AAS may call law-enforcement authorities and/or pursue legal action.

Note that all sessions except those marked “private” by the AAS are open to all registered attendees, including scientists, educators, students, journalists, and guests. All are due the same level of professional respect and courtesy. Only with your help can we ensure the most productive scientific conference.