Social Media Policy

Social media such as Twitter, Facebook, and Instagram (among many others) are a great tool for communicating our results to other members of the community and the general public. We expect many attendees to use social media and/or their own blogs to share science results and the excitement of the meeting with colleagues who cannot attend and interested non-scientists. While we do not intend to police or monitor social media usage at the meeting, we offer here a set of expectations and general etiquette for both those who will be using social media and those who won't. These basically represent common sense, courteous behavior for a relatively small community using a medium whose norms are still evolving and aren't evenly understood by all.

Presenters: If you are presenting results at a talk or poster, it is fair game for audience members to disseminate them further. There are reassurances from the major journals that such dissemination does not break any embargoes, and will not jeopardize a publication View the Embargo Policy for the AAS and Division Meetings.

If you are in doubt whether speaking about unpublished results may jeopardize publication, consult your journal editor. If you do wish to ask people not to tweet, the most effective way to do so is to include an icon or other graphic on each slide, since people may enter late and miss an announcement at the start. For poster presenters, a box asking people not to share would serve the same purpose. However, note that making a request is not a guarantee that it will be followed.

Attendees: If you are reporting on a result, it is poor form to share photos of slides/posters or movies of presentations without permission of the presenter. There is arguably a gray area, since some photos/movies simply are shared to provide a flavor of the meeting. If you're in doubt, ask the presenter their preference. Please make clear when you are quoting a presenter (most obviously by using quotation marks) and when you are interpreting or paraphrasing what they said. Neither recording nor broadcasting of talks via services like Periscope is allowed without the specific permission of the speaker and AAS/DPS, just like if you were attending a movie or professional sports event.

Eavesdropping on and reporting overheard, private conversations is widely understood to be socially unacceptable. Attendees are strongly discouraged from sharing the content of conversations among attendees outside the context of a talk or poster presentation without the explicit permission of the speaker. Again, if you're in doubt ask if it's OK to tweet what you've heard.

Please use the hashtag #dpsepsc for material you'd like to have associated with the meeting. Please note that past meetings of multiple societies have had their hashtags hijacked by commercial or other accounts—aggressive blocking and reporting of those accounts by multiple community members have been somewhat effective in such cases in the past.

Please consider following @DPSMeeting for the duration of the meeting. Those tweeting/reporting on the meeting may be asked by that account to spread the word about items that may be otherwise difficult to inform people of.

Remember to have a lot of fun, but also remember that those presenting aren't the only ones “on stage". Disagreements are a part of science, but should be handled professionally. Antagonistic and mean-spirited posts and tweets inevitably bring much more discredit to their suppliers than their intended targets. Positively-phrased tweets have been shown to be far more widely spread, so don't hesitate to promote the great science that you see!