Meeting Etiquette

Rating ( vote)

The IAU General Assembly and associated meetings are intended to be a high-quality venue for scientific discourse, discussion and collaboration.  Attendees should follow these etiquette guidelines to ensure that everyone will benefit from the scientific program.

- Wear your identification badge at all times.  Only conference registrants are allowed to access the scientific sessions, exhibit hall and other conference venues.  Certain public events have separate security procedures.  If you see someone without a name badge, please inform the registration desk or member of security.  If you lose your badge, promptly visit the registration desk to obtain another.

- Be considerate of those with disabilities and provide help if asked, including giving up your seat

if a room is overly crowded and you can stand for the session in question without discomfort.

- Be quiet during presentations. Silence mobile devices and use portable computers and other

devices as quietly as possible.  Do not take flash photos during sessions. Do not accept telephone calls while in a session. If you receive a call, leave the room and return the call outside instead of answering the phone while you are walking out.

- Do not overuse wireless bandwidth.  The WiFi network is a convenience to all attendees.  The

organizers reserve the right to limit individual download speeds as necessary.

- The Hawaii Convention Center and all other Conference venues are non-smoking environments. Smoking is not allowed except in designated areas or outside the conference location.  Note that parts of the Convention Center are ‘open-air’, but smoking is only allowed in designated locations.

- Follow posted signs restricting eating and drinking in conference venues.  Be respectful of your fellow attendees and dispose of trash in designated containers.  Note that recycling bins are provided for specific materials.

- If your presentation covers results that have been, or will be, submitted to Nature or Science or any other journal with a strict embargo policy, be sure you understand how that policy applies to scientific meetings.

- Do not blog, tweet or otherwise publicize private discussions at the conference.  Be aware that many presentations concern work that has not yet been peer-reviewed. Tweeting or blogging tentative results may not be appropriate.  While it is helpful for a presenter to receive constructive criticism during the question and answer period after a presentation, it is less useful to receive critical comments in an online forum in real time as if they were already peer-reviewed and published.  If you are unsure, ask the presenter for permission before sharing meeting content online.  This includes copyrighted materials if used in a presentation.