A New Spin on the Corporate Meeting App
Your meetings are looking more like conferences–more complex schedules, social events and entertainment.
But while corporate meetings are becoming increasingly multi-faceted, reducing the waste that accompanies them is a major focus.
It’s no longer “trendy” to go green–it’s the norm. Pressure to design eco-friendly events comes from the host organization, (reduced cost, excellent PR), attendees (we all want to feel like we’re taking care of the planet), and corporate meeting planners themselves. “Most of our green initiatives have resulted from the pressure to be efficient meeting planners,” says Don Jones of Cadence.
You’ve been using meeting apps for a few years now. You know that they are an incredible way to reduce paper waste and shipping/printing costs. But you can use your corporate meeting app for so much more–to support and showcase your organization’s commitment to the environment.
Showcase the eco-friendly elements of your meeting
“Have an official ‘green plan’, and work to make it better each time. Explain to your audience how you’re improving,” suggests Mike McAllen, Co-founder of Grass Shack Events & Media.
Call attention to your efforts to reduce waste within the app.
- If you’re collecting data about the impact your eco-efforts have made, create an infographic and share it within your corporate meeting app.
- Let everyone know what is reusable, recyclable and compostable at your keynote lunch.
- Organize a group walk to the offsite cocktail hour, rather than a cab ride.
- Include green “hotspots” on the venue map in your corporate meeting app. Where are the water coolers, recycling/composting bins, mass transit, nametag collection bins? Mark them with a green icon so they stand out!
Try a virtual bag
Ditch paper bag stuffers, and use your meeting app to deliver guests to a virtual bag.
“It’s a touch-screen wall/build at your event that exhibitors pay for space on. An attendee can scroll, select, view and download the materials to a PDF, then deliver to herself via email,” says Andria LaJeunesse from Professional Management Associates, LLC.
Take your corporate meeting app 100% green
It can be hard to give up printing altogether. But for many meetings, a mobile app really is all that’s needed. It takes less time to build and publish an app than to lay out and print agendas, maps and travel details. And the best way to show your commitment to the environment is to remove paper entirely.
Keep the conversation going
Use the feedback tool in your meeting app to ask guests how you can improve your green program for next time.
How do you use your mobile technology to support your commitment to green meetings?
Ready to start building your own corporate meeting app? Click below to