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For alumni relations teams

Alumni event software that keeps alumni engaged between reunions.

You're competing for alumni attention against every email, every chapter, every milestone they could give to instead. Reunion ends Sunday. By Wednesday, engagement drops to zero.

Guidebook gives alumni relations one branded app to run reunions, chapters, homecoming, and giving campaigns, keeping alumni connected between events.

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Trusted by leading alumni programs at top U.S. colleges

Why alumni engagement breaks down after the event

Reunions spike. Chapter volunteers burn out with no handoff. Email open rates drop every year. And by the time the next appeal goes out, half your alumni don't remember the last time they heard from you.

Bridge the five-year gap

Year-round chapter events and push notifications keep alumni connected between reunions, not just at them.

Reach the alumni who skip your emails

Push notifications land where alumni@ blasts don't. They hit the device alumni actually check.

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Pricing

Reunions end Sunday. The app keeps going.

“Our app connects current students and alumni with a Homecoming guide. They can access exclusive discounts, check open facilities, explore local dining options, and we use Schedule Tracks to organize events based on different themes – ensuring there's something for everyone!”
Megan Morouse
Associate Director of Communications for Production

Key features designed for alumni relations teams in higher education

Stay in front of alumni between reunions.

From commencement to the 50th reunion, Guidebook gives alumni relations one platform for every event, chapter, and campaign, with the engagement data to prove what worked.

Every reunion stop, pinned to a real place

Registration at the welcome center. Class dinners in the dining hall. Campus tour for the 50th reunion. Tailgate at the stadium. Every reunion stop on a real campus map, so alumni who haven't walked the grounds in 30 years arrive without asking where to go.

From "get ready" to "stay close"

Get ready: registration prompts, hotel info, reunion-class previews. On campus: real-time schedule, class lists, deadline alerts for legacy gifts. Stay close: post-reunion thank-yous, chapter event invites, Giving Day prompts. Alumni stay engaged between reunions, not just during them.

See who's engaged before they drift

Average time in app. Items tapped per session. Comments and likes on chapter feeds. Which alumni opened the reunion content, which never engaged, which clicked a Giving Day prompt twice. Advancement gets a real engagement signal, not just last year's donor list.

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75% of the top US colleges use Guidebook

See how real campus teams put it to work

Louisiana Tech University

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Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



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Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

University of Florida - Tours

The University of Florida's Gator Way App is a key piece in a prospective student's experience on campus, and gives a feeling of what it feels like to be a Gator. Their app allows students to:

- Tour campus with a guided route, audio descriptions.
- Register for sessions relevant to their major, and other interests.
- Connect with various departments on campus.

Students and families leave campus after a strong first impression, and can revisit the campus at home in the app to view anything they missed.

What EDU teams have to say

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“When we started we yielded 40%. After implementing Guidebook our yield grew to 82%. We believe Guidebook had a strong impact on that growth.”

Andrea Crilly

Indiana Tech

“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”

Andrea Crilly

Indiana Tech

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“When we started we yielded 40%. After implementing Guidebook our yield grew to 82%. We believe Guidebook had a strong impact on that growth.”

Andrea Crilly

Indiana Tech

“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”

Andrea Crilly

Indiana Tech

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

The alumni app your institution keeps for life

Reunions, chapters, homecoming, and Giving Day in one branded app. Alumni keep it on their phone. Your team sees who's engaged, not just who gave last year.

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FAQs

[faq] Q: How does Guidebook help alumni teams keep engagement going after reunion weekend? A: Guidebook gives alumni teams one branded app for reunions, homecoming, chapter events, Giving Day reminders, maps, schedules, class content, and follow-up. Alumni do not just open it for a weekend. They can keep using the same app for the next chapter event, regional meetup, or campaign. Q: Can alumni relations use Guidebook without creating a separate app for every event? A: Yes. One institutional alumni app can support reunion weekend, homecoming, class events, affinity groups, regional chapters, and giving campaigns. Content can be organized by class year, location, or audience so alumni see what matters without your team rebuilding every time. Q: How does Guidebook improve alumni event communication? A: Push notifications reach alumni faster than another email blast. Teams can send venue changes, session reminders, deadline nudges, weather updates, and chapter announcements directly to the right group. That matters when alumni are on campus, between events, or traveling in from out of town. Q: What makes Guidebook useful for advancement teams, not just event teams? A: Alumni engagement is often invisible until someone gives or does not give. Guidebook shows signals in between: who opened reunion content, who viewed Giving Day details, who saved a chapter event, and who came back after the weekend ended. Q: Can Guidebook support volunteers and chapter leaders? A: Yes. Chapter leaders and event owners can manage event details, schedules, maps, FAQs, and updates without turning every change into a central-office bottleneck. Alumni relations keeps control of the brand, while local groups get a clearer way to communicate. Q: Where do alumni engagement software keywords fit naturally on this page? A: The page should speak to alumni engagement software only where it connects to what Guidebook actually does: a branded alumni event app, year-round communication, segmented updates, event data, and one place for alumni to stay connected between milestones. [/faq]
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