How to Elevate Your Event App with Helpful App Templates

Planning an event often feels like a high-stakes juggling act. You’re constantly balancing vendors, logistics, marketing, schedules, budgets, and more. It’s easy for things to slip through the cracks when you’re buried in spreadsheets and phone calls.

Luckily, technology can provide some relief for your event planning headaches. A well-designed event app keeps all the critical event information and tools mobile, centralized, and accessible. From the conference agenda to speaker bios, maps to real-time polling, an app puts everything attendees need right in their pockets.

However, developing a custom event app from scratch comes with its own set of challenges. It requires significant investments of time, money, and technical expertise. This is where an app template comes to the rescue.

App templates provide the scaffolding to build a powerful event app without the traditional cost and effort. Skip past the app development grind of programming, coding, designing, testing, and supporting a custom-built app. With templates, you configure a polished app with proven features and design in a fraction of the time.

Read on to find out how you can save your sanity and skyrocket your event app with the shortcut of templates. We’ll explore how templates work, key design considerations, and how services like Guidebook make easy app templating accessible to any event organizer. Unlock the potential of mobility at your next event without the app development headache.

guidebook event app templates

Understanding the Importance of an App Template

App templates provide an incredible head start for creating event apps. They eliminate the need to code an app, build features, or design an interface from scratch. With a template, the underlying framework is already handled, so you can focus on customizing the app for your specific event.

What are App Templates?

An app template is a pre-built app structure that contains standard features and design elements found in most event apps. This includes sections for an event schedule, speaker bios, maps, sponsors, and more. The template has the core functionality and UI components built in already. Users simply customize the content and branding to match their event.

App templates differ from building a custom app in that all the foundational work is already complete. There’s no need to develop code, build databases, establish app architecture, etc. You skip straight to applying your event details onto a polished, professional app template.

The Advantages of Using App Templates

App templates offer several key advantages:

  1. Speed: Building an app template takes weeks or months. Using one takes hours or days. Templates allow rapid app creation.
  2. Simplicity: No coding or technical skills are needed. Templates are configured through simple drag-and-drop editors.
  3. Accessibility: Anyone can use an app template, no design experience is required. This significantly expands who can create apps.
  4. Cost-effectiveness: Developing apps from scratch is also expensive. Templates provide huge savings over custom development.

guidebook event app templates

How App Templates Simplify Event App Development

To really appreciate the simplicity of templates, it helps to dig deeper into the complexity required for custom app development:

  • Apps must be programmed for each operating system and device. Android, iOS, web, tablets, and smartphones all require their codebases. Templates handle this heavy lifting by providing cross-platform compatibility out of the box.
  • Integrating now-standard features like schedules, interactive maps, push notifications, in-app messaging, live polls, contact sharing, etc. each requires thousands of hours of specialized development work. Template apps have these and other common event app features already built-in, configurable, and ready to activate.
  • Designing a polished, cohesive, and intuitive user interface and UX flow requires hiring a talented professional designer. This alone could cost tens of thousands of dollars. Templates provide fully designed UI components and interaction flows developed by design experts, available instantly.
  • Building custom admin portals and dashboards to securely manage app content requires complex backend programming. Templates come with built-in CMS tools and access controls to simplify updating app content before and during events.
  • Debugging and comprehensively testing custom apps across devices takes considerable QA resources and time. Templates are pre-developed and rigorously tested for quality assurance, saving you all that headache.
  • Supporting apps with patches, enhancements, and user support after launch takes significant ongoing work. Reputable template providers manage all that for you—server maintenance, feature updates, user support, and continuous improvements come as standard.

The bottom line is that templates eliminate the immense effort required to build event apps from scratch. So you can enjoy all the benefits without the traditional cost and complexity.

guidebook app templates

Exploring App Design Templates

App design templates don’t just speed up app development; they also provide polished design templates that ensure a cohesive, branded, and usable app interface. Thoughtful design is crucial for engaging users and facilitating app adoption.

How Design Impacts User Experience

Research shows that effective app design has a huge impact on user engagement and satisfaction. For example:

  • Apps with intuitive, consistent interfaces have higher retention rates. (Source: A report by AppsFlyer)
  • 72% of users say a seamless experience across all devices is very important. (Source: Forbes)
  • Users spend more time on mobile apps they rate as intuitive. (Source: Forbes)

Clearly, crafting an app with seamless workflows and experiences is critical for driving adoption and active usage. Well-designed templates enable this for non-designers.

Customization Options for Design Templates

While app templates provide complete, polished interfaces out-of-the-box, they still offer extensive customization options:

  • Branding – Easily upload your logo, and choose brand colors like primary, secondary, and accent shades that match your visual identity. Select fonts that align with your brand style guide for all text elements like headers, body text, buttons, etc.
  • Layouts – Tailor the information architecture and structural layout to your needs. Configure sidebar placement on pages, select between different top navigation menu styles, customize footer links, adjust inner page padding, and more.
  • Graphics – Visuals make a huge impact. Templates come with libraries of icons, buttons, graphical elements, and photo content you can swap in to match your event’s visual theme. Change player buttons to musical notes for a concert or swap icon sets from generic to travel-themed for a conference.
  • Navigation – Control how users navigate your app by choosing which menus appear, editing their naming, adding new sections, and structuring the information flows between sections. Hide or show items, group common elements, and dictate the app pathway.
  • Interactivity – Engage attendees with immersive interactive content blocks like videos, social media feeds for hashtag aggregators and Instagram walls, live polling and surveys, appointment schedulers, interactive maps, gamification elements like quests and scavenger hunts, and much more.

Robust and intuitive template editors empower anyone to apply deep branding customization, tailor information architecture, and add engaging interactivity – no coding expertise is required. Templates provide the best of both worlds: complete apps accelerated to launch while still owning the look, feel, and flow.

start building app template

Getting Started with a Guidebook App Template

Ready to elevate your next event app with a professionally designed template? Let’s explore how Guidebook’s diverse template library and intuitive editors make it easy.

Guidebook’s App Template Library

Guidebook offers beautiful pre-built app templates for events of all types and sizes:


Conferences often require robust apps to coordinate hundreds of sessions, speakers, and moving parts. Guidebook’s conference templates enable features like:

  • Agendas – Interactive schedules with session details, speaker bios, room maps, and feedback options.
  • Profiles – Databases of speaker, performer, exhibitor, or organizational profiles.
  • Maps – Event venue maps with directional overlays and location pin mapping.
  • SponsorsSponsor listings with logos, descriptions, links, special offers, and contact forms.
  • Messaging – In-app messaging for attendee-to-attendee and organization-to-attendee push notifications.
  • Live Polling – Real-time session polls and Q&A to drive engagement.

For example, Guidebook powered a feature-packed event app for a national YMCA conference with over 1,000 attendees, enabling robust engagement across their multi-day event.

Trade Shows

Trade shows require showcasing vast amounts of product info from hundreds of exhibitors. Templates provide:

  • Exhibitors – Exhibitor profiles and booth info.
  • Floor Plans – Interactive hall maps annotated by booth.
  • Schedules – Timelines of panels, demonstrations, and special events.
  • Products – Centralized product profiles and listings.
  • Appointments – Scheduling tools for booking meetings.
  • Lead Retrieval – Contact sharing and scans to capture sales prospects.


Festivals need to map out stages, vendors, and experiences across sprawling grounds. Templates include:

  • Lineups – Schedules of performances across all stages and areas.
  • Maps – Interactive festival grounds map with stages and points of interest pinpointed.
  • Vendors – Food vendor listings and menus.
  • Activities – Details on attractions, rides, experiences, and programming.
  • E-commerce – Integrated event storefronts for cashless payments.

Guidebook has created apps for major festivals like the Star Wars Celebration and Festival of Marketing driving enhanced experiences.

Campus & EDU

From prospective students to newly enrolled recruits, universities and colleges need to provide campus guides, student orientation schedules, and support ongoing student activities. Templates offer:

  • Schedules – Multi-track schedules for extra-curricular events. 
  • Social feeds – Photo sharing and connecting with peers via interactive chats.
  • Educational Resources – Easy-to-navigate student handbook. 
  • Interactive Maps – 360-degree virtual tours of campus facilities.
  • FAQs – Critical information made easily accessible.

With broad category coverage, Guidebook has an app template ideal for any event or organizational use case.

Step-by-Step Guide to Applying Templates

Using Guidebook’s app templates takes just 4 simple steps:

  • Select – Choose an app template category that fits your needs.
  • Customize – Add your branding, colors, fonts, and design configurations.
  • Input Content – Populate the template with your event/organizational details.
  • Publish – Preview and activate your polished, professional app.

Guidebook’s intuitive template editor simplifies each step. Drag-and-drop content blocks, configure tools through handy side panels, and tap to style design elements like text, colors, and icons.

In no time, you can launch a beautifully designed event app without any coding. Users access the app instantly from any device. You can then manage and update content on the fly from Guidebook’s built-in CMS.

The Bottomline: Elevate Your Event App with Guidebook’s App Templates

Streamlining event app creation with templates offers transformative advantages. It saves massive development time and costs while also providing proven, cohesive designs users love.

Guidebook enables anyone to elevate their event app by applying their details to a broad library of pre-built templates. With powerful customization options and effortless content updating, you get an app that seamlessly engages attendees across devices.

Don’t build from scratch. Tap into Guidebook’s professionally designed app templates to quickly launch the sleek, functional event app your stakeholders expect – no coding required. Discover the Guidebook app template that will take your event app to the next level today.

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